Category: Data Extraction

Make Documents Readable for AI

Make Documents Readable for AI or Preparing Presentations and Documents for Client AI Review

We all use AI tools.

We receive a presentation and we ask an AI to review it; make a summary, extract 10 key points, focus on a specific area.

When you make a presentation of document, are you ready for Clients to use an AI to review your materials?

Now You Can, without much effort.

The key is that the data you create, e.g. charts, table, flow-charts, even organisation charts, can be converted to a simple format that is AI-readable. This information can be stored in your document out of sight for a view but definitely within the grasp of an AI processing your PDF.

If you are creating a presentation in PowerPoint or InDesign, or an Information Memorandum in Microsoft Word or Indesign, and yes charts in Excel, there is a process to use to ensure your valuable data can be read by an AI.

Hint: Most documents are exported as PDFs, but not all AI can read charts, and even if they can, they guestimate to give the appearance they do.

To find out more get in contact.

Extracting Data from a PDF

Extracting Data from PDFs is based on two starting points:

  1. The PDF is unlocked, and text and images can be copied or exported. Adobe and Foxit PDF have both developed tools to export PDFs to Word or Excel, but, a designer or desktop publisher will have to re-format the text and data into coherent and presentable material. One-click wonders never work so well.
  2. The PDF is locked, and copying text and images is restricted. No problem. There are new methods to extract content from locked PDFs, even when the document is 100s of pages long. The process is longer, and sometime the grade and resolution is less, but it is still possible.